This article is for administrators.
You must be an administrator or staffing user.
The candidate must have multiple applications using the same email address.
The additional records must be new and not advanced into a hiring stage.
You can pass on multiple applicant records at the same time, so you can manage duplicate submissions more efficiently. This is helpful when applicants apply for more than one job on your careers site. If an applicant is not a fit for one position, they might not be a fit for others. If that is the case, you can pass on their other new applicant records that use the same email address at the same time.
Note: This feature applies only to other new candidate records that use the same email address.
- Go to People > Hiring > Applicant Tracking to open the Recruiting platform.
- Open a new candidate record.
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Find the red status button on the candidate profile.
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Select the red status button to open the Reasons for Non-Selection.
- Select your Reason for Non-Selection.
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At the bottom of the list, select the checkbox to pass on all applicant records that are still in the new stage and use the same email address.
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Select Pass on Candidate.
After you complete this action, the system passes on all new applicant records that share the same email address. The system leaves any records in later stages unchanged.
Examples
Example: Passing on duplicate applications
- Before: A candidate has 6 applications, all in the new stage.
- After: All 6 applications are marked as passed on.
- Before: A candidate has 6 applications, with 1 in Schedule Phone Screen.
- After: 5 new applications are marked as passed, and the record in the Phone Screen stage remains unchanged.
Troubleshooting
- Checkbox option is not visible: Verify the candidate has multiple records with the same email address.
- Some records did not update: Confirm those candidates' records were new and not in a current hiring stage.
Related information
- reapplicants
- multiple applications
- how do i pass on applicants who apply multiple times in recruiting?
- duplicate applicants
- pass on candidates
- multiple applications for same candidate
- reject duplicate candidates
- pass on applicants bulk
- candidate duplicate records
- non selection reasons
- manage duplicate applications
Updated: August 26th, 2026 7500 views 0 likes
*This content is for educational purposes only, is not intended to provide specific legal advice, and should not be used as a substitute for the legal advice of a qualified attorney or other professional. The information may not reflect the most current legal developments, may be changed without notice and is not guaranteed to be complete, correct, or up-to-date.