Sharing folders in Recruiting lets you give other users access to specific candidate or document sub-folders. This feature helps your team work from the same folder while keeping the rest of your folder library private.
What this feature does
Folder sharing allows you to:
- Share candidate sub-folders with selected Recruiting users.
- Share document sub-folders with selected Recruiting users.
- Control access at the sub-folder level instead of the entire folder library.
- Collaborate with hiring team members who must view or work with the same folder content.
Share a sub-folder with other users
- Go to People > Hiring > Applicant Tracking to open the Recruiting platform.
-
Select Folders.
- Select the sub-folder you want to share.
- Select the Sharing Setting.
- Do not share (Private): this folder is just for you
- Share with all Admin and Staffing users
-
Share with specific users: you pick who has access
- Select Save.
How it works
Recruiting stores candidates and documents in folders that help organize information.
When you share a sub-folder, the selected users gain access to that specific sub-folder and its contents. The shared sub-folder appears in their Recruiting folder structure and remains available based on the sharing settings applied to the folder.
Folder sharing applies only to individual sub-folders. The system does not extend sharing to your entire candidate or document library.
Important considerations
- You must share individual sub-folders. You cannot share an entire folder library.
- Recruiting does not support sharing resumes or documents that are not stored in a sub-folder.
- Access is limited to the users selected in Share With.
- Changes made to folder sharing settings affect access to the associated sub-folder and its contents.
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Updated: August 27th, 2026 4352 views 0 likes
*This content is for educational purposes only, is not intended to provide specific legal advice, and should not be used as a substitute for the legal advice of a qualified attorney or other professional. The information may not reflect the most current legal developments, may be changed without notice and is not guaranteed to be complete, correct, or up-to-date.