Overview

The De-Duplication feature is a fast and reliable way for administrators to consolidate multiple candidate records into a single record.

How Do I Grant Access to Designated Users?

Standard Users do not have access to perform the de-duplication. To grant access to designated users:

1. Go to the Company Settings section in Recruiting.
2. Click Staffing User De-Duplicate.
3. To turn on the Staffing User De-Duplicate, click On.

How Do I Use De-Duplication?

Important: De-Duplication results in the deletion of data from Recruiting. This means that both EEO and reporting data for duplicate candidates are removed from Recruiting, leaving only the consolidated candidate record.

See examples of the De-Duplication process: 

1. When a duplicate candidate is detected, a message displays that the candidate is a possible duplicate.
2. To check for duplication, click Review. If you don't want to check for duplication, click Ignore.
   
   
   You can also click the Info button to check for duplication.
   
3. The De-Duplicate popup window displays duplicate candidates for consolidation. 
   
4. Click and drag the duplicate candidates into the tray, then click the Next to close the tray.
   
5. Click De-Duplcate. All duplicates are combined into the Destination Record. The other records will be deleted.
6. The Green check marks indicate data that is kept, and red strike-throughs indicate data that is removed.
7. A comment is created in the Destination Record and includes pre-merge and post-merge data: