PRIVACY TOOLS
Laws such as the General Data Protection Regulation (GDPR) govern the protection, transfer and retention of personal data. Our Privacy Tools provide a set of useful features that can help you comply with various privacy laws.
Note: We cannot advise on the specifics of GDPR or any other privacy laws. If you have any questions or concerns regarding these laws, we advise you to seek guidance from your legal counsel.
How does it help?
When Privacy Tools are enabled, the following features are added to the Candidate Info Popover:
- Do Not Contact: Candidates might have the right to request no further contact from your company. This feature enables Admin and Staffing Users to flag candidates as "Do Not Contact" which obscures the candidate's contact details in most places that they appear.
- Candidate Remarketing: Candidates have the right to require authorization for use of their information for anything other than the purpose for which they initially provided it. This feature enables Admin and Staffing Users to flag candidates who are not assigned to jobs other than the one(s) for which they applied. If the "Request Authorization to Remarket on Applications" option is enabled, this feature provides the ability to easily amend a candidate's preference.
- Candidate Data Export: Companies must provide people with their personal information upon request in a reasonable timeframe. "Candidate Data Export" enables Admin Users to download all data relating to a candidate directly from the Candidate Info Popover.
- Candidate Remarketing Authorization: When the "Request Authorization to Remarket on Applications" feature is enabled, an additional question is added to the application.
- Bulk Candidate Deletion: In some cases, candidate data must only be stored for a "reasonable" period of time. Candidate information that exceeds a certain timeframe must be regularly purged. Using the Bulk Candidate Deletion tool, you can remove multiple candidate records based on certain criteria.
Who can use this feature?
Only Administrators can enable these features or delete candidates in bulk. However, both Admins and Staffing Users can use Privacy Tools once turned on. See the info below for more details.
Additional Resources:
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