This article is for administrators.
You must have administrator access in Recruiting.
Overview
This article explains how to hide jobs and candidates from standard users so only assigned users can view them.
Access to Company settings
- Go to People > Hiring > Applicant Tracking to open the Recruiting platform.
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The Applicant Tracking link will navigate you to the Home Dashboard in your Applicant Tracking System.
- Select Admin and then select Company Settings.
- Select Candidate Hiding.
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Select the checkbox next to Hide ALL Candidates from Standard Users.
- Select Save.
Results
After you turn on this setting, standard users can only see jobs and candidates that they are assigned to.
Troubleshooting
- Hiring Managers or Executives cannot find candidates using Candidate Search. This occurs because the system hides all unassigned candidates.
- The Other Jobs tab does not appear. This occurs because the setting removes access to unassigned jobs.
- The Candidate Breakdown screen shows no data for unassigned jobs. This occurs because users do not have permission to view that information.
- Users cannot access the All Data analytics report. This occurs because the system restricts reporting access for standard users.
- Users do not receive a message about missing permissions. This is expected behavior for this setting.
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Updated: May 21st, 2026 4890 views 0 likes
*This content is for educational purposes only, is not intended to provide specific legal advice, and should not be used as a substitute for the legal advice of a qualified attorney or other professional. The information may not reflect the most current legal developments, may be changed without notice and is not guaranteed to be complete, correct, or up-to-date.