This article is for administrators.
Recruiting uses time zones in two places:
-
Company level: default time zone for all new users.
- Controls how times appear in the system.
-
User (account) level: time zone for individual users.
- Controls how calendar invitations appear for interview meetings.
Set the company default time zone
The company time zone sets the default time zone for new users.
-
Go to People > Hiring > Applicant Tracking to open the Recruiting platform.
- Select Admin > Company Settings.
- Select Address, Time Zone.
- In the Default Time Zone section, select a time zone from the drop-down.
-
Select Save.
Note: When you create new users, they automatically receive the company default time zone. You can change a user’s time zone later if needed.
Set a user time zone
A user time zone controls how calendar invitations are sent for that user.
-
Go to People > Hiring > Applicant Tracking to open the Recruiting platform.
-
Select Admin > Users.
- Select the User you wish to update.
- In User Information, select a time zone from the drop-down.
-
Select Save.
How calendar invitations handle time zones
Recruiting sends interview invitations as .iCS files. Most calendar apps support this format, including Gmail, Outlook, Yahoo Mail, and Apple Mail.
When someone receives an invitation, their calendar automatically adjusts the meeting time to match their own default time zone.
This process helps all participants join the meeting at the correct local time.
Example
- The sender schedules a meeting for 12:00 PM Pacific Time.
- The recipient uses Mountain Time.
- The recipient’s calendar shows the meeting at 1:00 PM Mountain Time.
No manual time conversion is required.
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Updated: October 29th, 2026 8110 views 0 likes
*This content is for educational purposes only, is not intended to provide specific legal advice, and should not be used as a substitute for the legal advice of a qualified attorney or other professional. The information may not reflect the most current legal developments, may be changed without notice and is not guaranteed to be complete, correct, or up-to-date.