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Add California Consumer Privacy Act (CCPA) disclosure notice to applications and California Privacy Rights Act (CPRA) FAQs

This article contains general information about the California Privacy Rights Act (CPRA) and steps on how to add the disclosure notice to applications.

Table of Contents

This article is for administrators.

 

This article provides frequently asked questions and answers about the California Consumer Privacy Act (CCPA) and the California Privacy Rights Act (CPRA) and explains how they impact applicants. 

This article also includes instructions to: 

  • Add a disclosure notice to applications. 
  • Update the application used for a live job posting. 

FAQs

1. What is the California Consumer Privacy Act (CCPA)?

  • The California Consumer Privacy Act (CCPA) is a statewide data privacy law that protects the personal information of California residents. It creates a set of rights for California residents pertaining to the selling of their personal information.
 
 

2. What is the California Privacy Rights Act (CPRA)?

  • The California Privacy Rights Act (CPRA) will replace the California Consumer Privacy Act (CCPA). It adds several additional rights and pertains to the sharing of personal information.
 
 

3. When Did the California Privacy Rights Act (CPRA) go into effect?

  • The California Privacy Rights Act (CPRS) went into effect on January 1, 2023.
    • Note: For additional time to make necessary adjustments, enforcement of CPRA did not begin until July 1, 2023 and only applied to violations on or after July 1, 2023.
 
 

4. What does that mean for applicants?

  • At the time of the application, California residents must be informed of their rights pertaining to reporting, deletion, and amendment, and what will happen to their data once collected. 
 
 

5. As the employer, what should I do?

  • Consult your legal counsel to discuss your compliance requirements and to determine the language they recommend for your notice. 
 
 
 
 

Add a disclosure notice to applications 

Important: 

  • We recommend adding your CPRA notice to applications so applicants can review it before submitting their personal information. 
  • You can add the notice to all applications or create a specific application that contains the notice and associate it with selected jobs. 
 

Steps 

  1. Go to People > Hiring > Applicant Tracking to open the Recruiting platform. 
  2. Select Admin, then select Careers Page. 
  3. Select the Applications tab. Choose one of the following: 
  • To create a new application, select Create an Application. 
  • To add the disclosure notice to an existing application, select the application. 
     
  1. Select the blue plus icon in the Application Builder to add an item to the application. 
     
  2. To require applicants to acknowledge the disclosure notice, select Terms and Signatures. 
  • If this option is greyed out, the application already contains an Acceptance of Terms section. Scroll to the Acceptance of Terms and add the disclosure to the existing section. 
      
  1. If an acknowledgment is not required, use the Paragraph Text option under the Formatting options. 
     
     
  2. Replace the default text with the disclosure language provided by your legal counsel. Then select the three-dot menu and add Title Text. 
     
  3. In the Title Text field, enter a title that identifies the California Privacy Rights Act disclosure. 
     
  4.  If you want applicants to acknowledge the notice, make sure the eye icon does not contain a slash. This makes the signature field visible and allows applicants to electronically acknowledge that they have read the notice. 
    Notes: 
  • An eye icon with a slash indicates the field is hidden. 
  • An outlined star means the field is optional. 
  • A filled star means the field is required. If you require applicants to acknowledge the disclosure notice, make sure the star is filled. 
  1. Select Save. 

Update an application on a live job 

If you created a new application or need to assign a different application to an active job posting, follow these steps. 

  1. Select the job title from the Recruiting home dashboard. 
  2. Select the Job Info icon next to the job title. 
  3. On the Job Info tab, update the External Application field with the appropriate application. 
  4. Select Save. 
      

 

Updated: September 25th, 2026 5175 views


*This content is for educational purposes only, is not intended to provide specific legal advice, and should not be used as a substitute for the legal advice of a qualified attorney or other professional. The information may not reflect the most current legal developments, may be changed without notice and is not guaranteed to be complete, correct, or up-to-date.

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