This article is for administrators.
Everyone can send emails to candidates or other internal parties.
- Go to People > Hiring > Applicant Tracking to open the Recruiting platform.
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From the candidate record, select the envelope icon.
- Complete all required fields in the email window.
- Enter recipients.
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Use an available template or enter a subject and your message.
- Select Attach (paper clip icon) to add files, or drag files from Document Folders into the email. Refer to Manage candidate and document folders for more info.
- If sending a calendar invitation (calendar icon), update the date, time, and location (it can be a URL to a virtual meeting).
- A .iCS meeting file will be attached to the email. Refer to Work with iCS Files for Calendar Invitations.
- If you are scheduling a recruiter screen, phone screen, or interview, consider using the Interview Scheduling Tool instead. Link Use Interview Scheduling in Recruiting [article ID 2553195]
- Select Send Email Now.
After you send the email, the system delivers the message to the selected recipient and records the communication in the candidate profile.
Updated: July 24th, 2026 8145 views 0 likes
*This content is for educational purposes only, is not intended to provide specific legal advice, and should not be used as a substitute for the legal advice of a qualified attorney or other professional. The information may not reflect the most current legal developments, may be changed without notice and is not guaranteed to be complete, correct, or up-to-date.