This article is for administrators.
You must have Administrator or Staffing user access
Standard users must have the Allow to Bulk Message Candidates permission.
Assign bulk email permission to Standard Users (if needed)
Use this step only if a Standard user needs permission to send bulk email messages. Staffing users and Administrators already have this permission by default.
- Go to People > Hiring > Applicant Tracking to open the Recruiting platform.
- Select Admin, then select Users. Select the user’s name.
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In Additional Permissions, select Allow to Bulk Message Candidates.
Send bulk emails to candidates
These steps are only for sending bulk emails. You cannot send bulk text messages.
- Go to People > Hiring > Applicant Tracking to open the Recruiting platform.
- Select the job title to open the job record.
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Select EMAIL CANDIDATES.
- On Step 1: Select Candidates, filter the list if needed.
- Use filters such as Status, Last Updated, Added/Assigned Date, Recruiting Type, or Source.
- Select the candidates, or select All to include all candidates.
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Select NEXT.
- On Step 2: Compose Email, complete one of these actions:
- Compose a new email:
- Enter a value in Subject.
- Enter the email message.
- To add an attachment, select the paperclip icon and follow the prompts.
- Use an email template:
- Select the Template dropdown.
- Select a template.
- Update the subject and message if needed.
- To add an attachment, select the paperclip icon and follow the prompts.
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Select NEXT.
- On Step 3: Confirm and Send, review the email.
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To schedule the email up to 30 days in advance, select Scheduled. Then select the date and time.
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Select SEND.
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On the confirmation message, select OK.
After you send a bulk email, the system records the message in the job newsfeed, and each candidate record includes the email.
You can cancel a scheduled bulk email up to 15 minutes before the scheduled delivery time. To cancel:
- Go to the job's newsfeed.
- Find the scheduled email.
- Select the vertical menu, then select Cancel Scheduled Send.
Updated: July 20th, 2026 3651 views 0 likes
*This content is for educational purposes only, is not intended to provide specific legal advice, and should not be used as a substitute for the legal advice of a qualified attorney or other professional. The information may not reflect the most current legal developments, may be changed without notice and is not guaranteed to be complete, correct, or up-to-date.