Use simple language 

Readable job descriptions favor common words with fewer syllables. Simplified language improves accessibility and scannability. 

Examples: 

• Use team instead of personnel 
• Use handles instead of is responsible for
• Use needs to instead of requires 
• Use about instead of regarding 
• Use set up instead of implement 
• Use buy instead of purchase 
• Use plan instead of strategize 

Simple language improves clarity and reach. 

 Important considerations  

• Readability standards support consistency but do not replace legal or compliance requirements. 
• Content may require additional length to meet regulatory needs. 

Structure the job description

Organize the description into short sections so candidates can scan it. The sections below are a common order for a Paycor Recruiting job posting.

Lead with essential information

Start the job description with the details a candidate must decide whether to keep reading. Include:

• The job title as it opens in the posting.
• The pay range or hourly rate, if you post it.
• The schedule, such as full-time, part-time, or flexible hours.
• The work location or remote options.

Format this opening as a short list so each item stands on its own line.

Describe benefits and growth

Add a short section that names the benefits and development options tied to the role. Common items include:

• Health insurance and wellness programs.
• Paid time off and holiday policies.
• Employee discounts or perks.
• Flexible work arrangements.
• Training, certifications, or mentorship programs.
• Advancement paths in the company.

List responsibilities and qualifications

Split the core content into two labeled sections in the description editor.

• Key Responsibilities: list each major duty as a bullet. Start each bullet with an action verb such as Manage, Coordinate, or Support. State the task in specific terms.
• Qualifications: list required education and experience, preferred skills and certifications, and any physical requirements. Mark required items and preferred items separately so candidates can tell them apart.

Use plain words in both sections and define any acronym the first time it opens.

Notes for entry-level roles

For entry-level postings, adjust the tone and content:

• Name the training and skills a new hire will learn in the role.
• Describe the next roles the position can lead to inside the company.
• Welcome candidates with different levels of experience by listing must-have requirements separately from nice-to-have skills.
• Keep the tone conversational and avoid formal or technical jargon.
• Describe the team, work environment, and company culture in a short paragraph.

Review and save

1. Select Check Readability to review the score after you edit each section. Refer to Readability scores for job descriptions. 
2. Edit the description using the guidance in the Improve Readability pop-up.
3. Select Save when the description is complete. If you leave the screen before saving, Paycor Recruiting does not keep the changes. 

Important considerations

• Readability guidance supports consistency, but it does not replace legal or compliance requirements.
• Some content might require additional length to meet regulatory needs.