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Manage notifications in Recruiting

Recruiting delivers Notifications in real-time via email or directly in the system, so you never have to miss another comment, follow-up, or action item again.

This article is for administrators.

 

Use notification settings in Recruiting to control how you:

  • receive alerts, 
  • view notifications, 
  • filter notification activity, and 
  • manage notification settings for other users when permissions allow. 

Set up notifications 

  1. Go to People > Hiring > Applicant Tracking to open the Recruiting platform.  
  2. At the bottom left, select your name, then select Notification Settings. 
  3. For each notification type, choose to receive notifications in Recruiting, by email, or both. 
     
  4. Select Save. 

Note: For each notification type, you must keep at least one delivery method turned on (Recruiting, email, or both). Recruiting does not let you clear both checkboxes for the same notification type, so hiring managers and recruiters continue to receive alerts about new applicants and job activity through one channel.

 

Notification types you can control

The Notification Settings window groups alerts by event. For each event, set whether you receive it in Recruiting, by email, or both. Common events include:

  • Site Applicants for My Jobs: a new candidate applies to a job you are assigned to.
  • Candidate stage changes: a candidate on one of your jobs moves to a new stage, such as Phone Screen or Interview.
  • Candidate comments: another user posts a comment on a candidate for one of your jobs.
  • Review requests and thank-you letters: a teammate requests your review of a candidate, or a pending thank-you letter is awaiting action.
  • Job and offer activity: updates to jobs you manage, including offer approvals.

The exact list of events in the window depends on your user type and the features turned on for your company. Set each event independently so you only receive the alerts you want.

Important: 

  • The notifications under My Jobs apply only to jobs where you are assigned as a Recruiter or Hiring Manager.  
  • If you are assigned to a job as an Executive or Team Member, you do not receive notifications for that job.  
  • Assigning a user as Hiring Manager or Recruiter on a job automatically adds that job in their My Jobs notifications. No extra step is needed on the job to turn on alerts.  
  • For more information about roles and permissions, refer to User types and permissions in Recruiting.   
  • For steps to assign users to jobs so their alerts activate, refer to Assign users to jobs in Recruiting. 
 

View notifications 

  1. At the top left, select the Bell icon. 
  2. To manage notifications:  
  • Select the checkbox next to Notification to select all notifications, and then select Mark As Read to mark all notifications as read. 
  • Select the checkbox next to individual notifications you would like to remove, and then select Mark As Read to remove specific notifications from the list. 
      

Filter notifications 

Notifications can be searched and filtered to help you find important activities. You can find notifications related to candidates, hiring managers, jobs, stages, and more. 

  1. At the top left, select the Bell icon. 
  2. Use the search bar to find notifications by keyword.  
  3. Use the filter to view notifications by status:  
  • Show All 
  • Unread 
  • Read 
      

Edit notifications for other employees 

Only Administrators can update notification settings for all other Recruiting users. Staffing Users can update notification settings for Standard Users only. 

  1. Select Admin, then select Users. 
  2. In the User List, select the user. 
  3. Select Notification Settings. 
  4. Update the settings as needed. The same minimum-channel rule applies: you cannot clear both the Recruiting and email checkboxes for the same event on another user.
  5. Select Save. 
      

Edit new candidate notifications for all standard users 

Only Administrators can override the Notify Standard Users of New Candidates setting for all existing and new Standard Users. 

  1. Select Admin, then select Company Settings. 
  2. Select Standard User New Candidate Alerts. 
  3. Update the settings as needed. 
  4. Select Save. 

 

Updated: October 22nd, 2026 8796 views


*This content is for educational purposes only, is not intended to provide specific legal advice, and should not be used as a substitute for the legal advice of a qualified attorney or other professional. The information may not reflect the most current legal developments, may be changed without notice and is not guaranteed to be complete, correct, or up-to-date.

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