This article is for administrators.
Over time, a job post on Indeed moves lower in the list when applicants search for jobs. If you do not refresh the job yourself using the steps below, Indeed refreshes it automatically every 90 days.
When you need to refresh more often
Some companies need job posts refreshed more often than every 90 days. If you need this, you may choose to buy sponsored job posts.
Sponsored posts automatically stay higher in search results and help more people find the job.
You can also refresh a job manually (and free) using the steps below.
Manually refresh a job posting
Refreshing a job manually helps more people see it by moving the job higher in search results.
Follow the steps in this process:
Step 1: Clone the outdated job posting.
How Do I Post a New Job by Cloning an Existing Job in Recruiting?
This article is for administrators.
Sometimes, you may have jobs with the same title and job description, but only the location is different. To save time, you can clone the job so you don't have to manually re-enter and reformat the job.
Follow these steps to clone a job:
- In Recruiting, go to your Home Dashboard.
- Use the Job Search feature to find the job you want to clone.
- When the job appears, click the job title.
- Open the Job Info widget for the job you'd like to clone.
- In the lower left hand corner, click Clone This Job. The Add a Job screen appears with the same job information from the cloned job.
- Make the changes needed, and click Save.
Step 2: Use Bulk Actions to move candidates from the outdated job to the new job posting.
How Do I Use Bulk Actions to Copy and Paste, Cut and Paste, and Status Change Candidates in Recruiting?
This article is for administrators.
Overview
You can modify multiple candidates in the same job with the Bulk Actions feature. Three options are available to you:
- Copy Candidates to Another Job
- Cut and Paste Candidates to Another Job
- Change Status of Multiple Candidates
Steps to Copy Candidates to Another Job
When you copy, it adds the candidates to the job and leaves the current records unaffected. In other words, you are creating duplicate records of these candidates. You can use this if you want to keep the records of the candidates on the old job.
- Go to the Candidate Breakdown on the job record page. Click Bulk Actions.
- Select Copy Candidates to Another Job.
- Select candidates one by one, or click All to select all candidates in the list.
Note: By default, Recruiting filters out candidates that are Inactive, Hired, or Internal Referrals. You can change the filters by clicking the Show All Statuses... and Show All Types... links at the top.
- Select the job the candidates should be copied into. Use the search and filter functions to locate the exact job.
- Review your selected options and modify the copy behavior as desired. There are several options available to you.
- Click Confirm to complete the process.
Steps to Cut and Paste Candidates to Another Job
Cut and Paste completely removes these candidates from this job and pastes them onto another. This action removes all data, including analytics data, from this job.
- Go to the Candidate Breakdown on the job record page. Click Bulk Actions.
- Select Cut and Paste Candidates to Another Job.
- Select candidates one by one, or click All to select all candidates in the list.
Note: By default, Recruiting filters out candidates that are Inactive, Hired, or Internal Referrals. You can change the filters by clicking the Show All Statuses... and Show All Types... links at the top.
- Select the job these candidates are cut and pasted into. Use the search and filter functions to locate the exact job.
- Review your selected options and modify the copy behavior as desired. Several options are available to you.
- Click Confirm to complete the process.
Steps to Change the Status of Multiple Candidates
This feature enables you to update the status of multiple candidates at the same time.
- Go to the Candidate Breakdown on the job record page. Click Bulk Actions.
- Select Change Status of Multiple Candidates.
- Select candidates one by one, or click All to select all candidates in the list.
Note: By default, Recruiting filters out candidates that are Inactive, Hired, or Internal Referrals. You can change the filters by clicking the Show All Statuses... and Show All Types... links at the top.
- Click New Status: {Select} to set a new status for the candidates. Click Confirm to complete the process. Done!
Note: If you inactivate multiple candidates with Bulk Actions, Thank You Letters are not sent automatically. Instead, they are moved into Pending Thank You Letters.
Step 3: Close the outdated job posting.
How Do I Remove a Closed or Filled Position from Recruiting?
This article is for administrators.
Overview
To remove a job from your Recruiting Dashboard, it's because of one of these reasons:
- Closed: Used if no one is hired for a job.
- Filled: Used when there is a successful hire.
To remove a position from your Home Dashboard and notify candidates after it has been closed or filled, you must follow each of the three (3) steps in this article.
To remove only the position from your website, see How to Stop Accepting Resumes for an Active Job (Pause a Job).
Step 1. Change the Job Status to Closed or Filled
1. Log in to Paycor and go to People > Hiring > Applicant Tracking. The screen opens to display the Active Jobs in your company.
2. Go to the job you have filled or decided to close, and at the top-left, click the info icon (i).
3. In the pop-up window that appears with the job title, click the Job Status field, select Closed or Filled, and then at the top-right click Save. The popup disappears.
4. Go to Step 2 below.
Step 2. How to Bulk Inactivate Candidates for Jobs with a Closed or Filled Status
1. Log in to Paycor and go to People > Hiring > Applicant Tracking. The screen opens to display the Active Jobs in your company.
2. Go to a Closed or Filled job.
3. When you change the status of a job to Closed or Filled, a banner automatically appears at the top of the job details window under the Candidate Breakdown tab.
- Click the clicking here link, and the screen changes to the Select the candidates you would like to change to “Filled” (or “Closed” depending on your selection).
4. Mark the checkboxes next to specific candidates, or click Select All on this Page for all candidates. 
This occurs: The candidates now appear in the Pending Thank You section of the Home Dashboard.
5. Go to the Step 3. below.
Step 3. How to Send Bulk Thank You Letters
1. Log in to Paycor and go to People > Hiring > Applicant Tracking. The screen opens to display the Active Jobs in your company.
2. At the top-right on the Active Jobs screen, click Pending Thank You Letters (XX of XX), and the candidates you inactivated are listed.
3. Mark the checkboxes next to the candidates you want to send a Thank You letter to, and then click Send.
Watch the Close and Fill a Position Expert Session Video
Updated: March 12th, 2026 9807 views 2 likes
*This content is for educational purposes only, is not intended to provide specific legal advice, and should not be used as a substitute for the legal advice of a qualified attorney or other professional. The information may not reflect the most current legal developments, may be changed without notice and is not guaranteed to be complete, correct, or up-to-date.